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MyBiZSquare - Privacy Policy

Last updated: July 2, 2022 

 

This Privacy Policy includes important information about your personal data as well as our Cookie policy. Please read it carefully. 

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This Privacy Policy (“Policy”) describes the “Personal Data” that we collect about you, how we use it, how we share it, and your rights and choices. This Policy also outlines your data subject rights, including the right to object to some uses of your Personal Data by us.  

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“Personal Data” means any information that relates to an identified or identifiable individual. 

“Services” means the services that MyBiZSquare indicates are covered by this Policy. Depending on the context, “You” means you, or your buyer/vendor, or a website visitor. 

 

1. Personal data that we collect and how we use and share it 

1.1 End Users 

How we use and share personal data of End Users 

  • Services. We use your Personal Data to provide the Service to you, including  delivery, support, personalization and messages related to the Service (e.g. communicating Policy updates and information about our Services). The use of this Personal Data is subject to the Business Users’ privacy policies. 

  • Advertising.  We do not share End User Personal Data with third parties for their marketing or advertising. We do not sell the data of End Users. 

1.2 Representatives 

To provide Business Services, we collect, use and share Personal Information from Representatives of our Business Users (e.g. a business owner).  

a. Personal data that we collect about Representatives 

  • Registration and Contact Information. If you register for a MyBiZSquare account, we collect your name, email address, business/delivery address and account log-in credentials. If you register for an event that MyBiZSquare organizes or attends or if you sign up for MyBiZSquare communications, we collect your registration and profile information. We do not collect or save any payment information from you. This will be done by the Payment Processor. 

b. How we use and share personal data of Representatives 

  • Business Services. We share data only with parties directly authorized by a Business User to receive Personal Data (e.g. Payment Processors).  

1.3 Visitors (e.g. visitors to MyBiZSquare sites who are not an End User, End Customer or Representative) 

a. Visitor personal data that we collect 

When you visit our Sites, we generally receive your Personal Data either from you providing it to us or through our use of cookies and similar technologies. See our Cookie Policy. 

  • Forms. When you choose to fill in a form on the Site or on third party websites featuring our advertising (e.g. LinkedIn or Facebook), we will collect the information included in the form, usually your contact information and other information about your question related to our Services. 

b. How we use and share visitor personal data 

  • Personalization. We use information about you that we gather from cookies and similar technologies to measure engagement with the content on the Sites, to improve relevancy and navigation, to personalize your experience and to tailor content about MyBiZSquare and our Services to you. 

  • Advertising. We do not share any information with advertisers. 

 

2. More ways we collect, use and share personal data 

In addition to the ways we collect, use and share Personal Data that are described above, we also process your Personal Data as follows. 

a. Personal Data Collection 

  • Online Activity. Depending on the Service you use and the Business Users’ implementation of our Business Services, we will collect information about: 

  • Devices and browsers across our Sites and third-party websites, apps and other online services (“Third-Party Sites”), 

  • Usage data associated with those devices and browsers, including IP address, plug-ins, language used, time spent on Sites and Third-Party Sites, pages visited, links clicked, and the pages that led or referred you to Sites and Third-Party Sites. For example, activity indicators, like mouse activity indicators, help us detect fraud.  

  • Communication and Engagement Information. We will collect any information you choose to provide to us, for example, through support tickets, emails or social media. When you respond to MyBiZSquare emails or surveys, we collect your email address, name and any other information you choose to include in the body of your email or responses. If you contact us by phone, we will collect the phone number you use to call MyBiZSquare, as well as other information you may provide during the call. We will also collect your engagement data such as your registration for, attendance of, or viewing of MyBiZSquare events and other interaction with MyBiZSquare personnel. 

  • Forums and Discussion Groups. Where our Sites allow you to post content, we will collect Personal Data that you provide in connection with the post. 

b. Personal Data Usage. In addition to the ways described above in which we use Personal Data, we use Personal Data in the following ways: 

  • Improving and Developing our Services. We use analytics on our Sites to help us analyze your use of our Sites and Services and diagnose technical issues. To learn more about the cookies that may be served through our Sites and how you can control our use of cookies and third-party analytics, please see our Cookie Policy. We also collect and process Personal Data through our different Services, whether you are an End User, End Customer, Representative or Visitor, to improve our Services, develop new Services and support our efforts to make our Services more relevant and more useful to you. 

  • Communications. We will use the contact information we have about you to perform the Services, which may include sending codes via SMS/Email to authenticate you. If you are an End User, Representative or Visitor, we may communicate with you using the contact information we have about you (e.g. using email, phone, text message or videoconference) to provide information about our Services, invite you to participate in our events or surveys, or otherwise communicate with you for our marketing purposes, provided that we do so in accordance with applicable law, including any consent or opt-out requirements.  

  • Social Media and Promotions. If you choose to submit Personal Data to us to participate in an offer, program or promotion, we will use the Personal Data you submit to administer the offer, program or promotion. Based on your permission or opt-out, we will also use that Personal Data and Personal Data you make available on social media to market to you. 

  • Minors. The Services are not directed to minors, including children under the age of 13, and we request that they do not provide Personal Data through the Services. 

c. Personal Data Sharing. In addition to the ways described above, we share Personal Data in the following ways: 

  • Service Providers or Processors. In order to provide Services to our Business Users and End Users and to communicate, market and advertise to Visitors, Representatives and End Users regarding our Services, we will rely on others to provide us services. Service providers (provide a variety of critical services, such as hosting (storing and delivering), analytics to assess the speed, accuracy and/or security of our Services, payment processing, identity verification, customer service, email and auditing. We authorize such service providers to use or disclose the Personal Data of our Users that we make available to perform services on our behalf and to comply with applicable legal requirements. We require such service providers to contractually commit to protect the security and confidentiality of Personal Data they process on our behalf. Our service providers are predominantly located in the United States of America and India.  

  • Corporate Transactions. In the event that we enter into, or intend to enter into, a transaction that alters the structure of our business, such as a reorganization, merger, sale, joint venture, assignment, transfer, change of control, or other disposition of all or any portion of our business, assets or stock, we may share Personal Data with third parties in connection with such transaction. Any other entity which buys us or part of our business will have the right to continue to use your Personal Data, but subject to the terms of this Policy. 

  • Compliance and Harm Prevention. We share Personal Data as we believe necessary: (i) to comply with applicable law; (ii) to enforce our contractual rights; (iii) to secure or protect the Services, rights, privacy, safety and property of MyBiZSquare, you or others, including against other malicious or fraudulent activity and security incidents; and (iv) to respond to valid legal process requests from courts, law enforcement agencies, regulatory agencies, and other public and government authorities, which may include authorities outside your country of residence. 

 

3. Legal bases for processing data 

a. Contractual and Pre-Contractual Business Relationships. We process Personal Data for the purpose of entering into business relationships with prospective Business Users and End Users and to perform the respective contractual obligations that we have with these Users. Activities include: 

  • Creation and management of MyBiZSquare accounts and account credentials, including the evaluation of applications to commence or expand the use of our Services; 

  • Accounting, auditing, and billing activities; and 

  • Processing of subscription payments, including fraud detection and prevention, optimizing valid transactions, communications regarding such payments, and related customer service. 

b. Legal Compliance. We process Personal Data to verify the identity of our Users in order to comply with fraud monitoring, prevention and detection obligations, laws associated with the identification and reporting of illegal and illicit activity, such as "Anti-Money Laundering ("AML") and Know-Your-Customer ("KYC")" obligations, and financial reporting obligations. These obligations are imposed on us by the operation of law, industry standards, and by our financial partners, and may require us to report our compliance to third parties, and to submit to third party verification audits. 

c. Legitimate Business Interests.  

  • Respond to enquiries, send Service notices and provide customer support; 

  • Promote, analyze, modify and improve our Services, systems, and tools, and develop new products and services, including reliability of the Services; 

  • Manage, operate and improve the performance of our Sites and Services by understanding their effectiveness; 

  • Conduct aggregate analysis that enables us to make informed decisions, and report on the performance of our business; 

  • Share Personal Data with third party service providers that provide services on our behalf and business partners which help us operate and improve our business; 

 

4. Your rights and choices 

You may have choices regarding our collection, use and disclosure of your Personal Data: 

a. Opting out of receiving electronic communications from us 

If you no longer want to receive marketing-related emails from us, you may opt-out via the unsubscribe link included in such emails. Please note that even if you opt out of receiving marketing-related emails from us, we will still send you notifications about any changes to our Privacy Policy and/or our Services Agreement. 

 

5. Security and retention 

We maintain organizational, technical and administrative measures designed to protect Personal Data covered by this Policy against unauthorized access, destruction, loss, alteration or misuse. Personal Data is only accessed by a limited number of personnel who need access to the information to perform their duties.  

To protect your personal data please use a strong password and never share your password with anyone or use the same password with other sites or accounts. If you feel that the security of your account has been compromised, please change the password immediately, and if needed please contact us. 

We retain your Personal Data as long as we are providing the Services to you or for a period during which we reasonably anticipate providing the Services. Even after we stop providing Services directly to you or a Business User with which you are doing business, we retain your Personal Data in order to comply with our legal and regulatory obligations. We may also retain it to allow for fraud monitoring, detection and prevention activities. We also keep Personal Data where we are required to retain the data by our contractual commitments to our financial partners. In cases where we keep Personal Data, we do so in accordance with any limitation periods and record retention obligations that are imposed by applicable law.  

 

6. Updates and notifications 

We may change this Policy from time to time to reflect new services, changes in our privacy practices or relevant laws. The “Last updated” legend at the top of this Policy indicates when this Policy was last revised. Any changes are effective when we post the revised Policy on the Services. 

We may provide you with disclosures and alerts regarding the Policy or Personal Data collected by posting them on our website and by contacting you through your email address and/or the physical address listed in your MyBiZSquare account. 

If applicable law requires that we provide notice in a specified manner prior to making any changes to this Policy applicable to you, we will provide such required notice. 

 

7. Jurisdiction-specific provisions 

  • United States - California. If you are a consumer located in California, we process your personal information in accordance with the California Consumer Privacy Act ("CCPA"). You have a right to receive notice of our practices at or before the collection of personal information. This section provides additional details about the personal information we collect and use for purposes of CCPA. 

  • How We Collect, Use, and Disclose your Personal Information. The Personal Data We Collect section further describes the personal information we may have collected about you, including the categories of sources of that information. We collect this information for the purposes described in the How We Use Personal Data section. We share this information as described in the How We Disclose Personal Data section. MyBiZSquare uses cookies as described in our Cookie Policy. 

  • Your CCPA Rights and Choices. As a California consumer and subject to certain limitations under the CCPA, you have choices regarding our use and disclosure of your personal information: 

  • Exercising the right to know: You may request that we disclose to you the personal information we have collected about you. You also have a right to request additional information about categories of their personal information collected, sold, or disclosed; purposes for which this personal information was collected or sold; categories of sources of personal information; and categories of third parties with whom we disclosed this personal information. 

  • Exercising the right to delete: You may request that we delete the personal information we have collected from you, subject to certain limitations under applicable law, by contacting us at support@mybizsquare.com. 

  • Exercising the right to opt out from a sale: We do not sell Personal Data as defined by the CCPA and have not done so in the past 12 months. 

  • Non-discrimination: The CCPA provides that you may not be discriminated against for exercising these rights. 

  • To submit a request to exercise any of the rights described above, please contact us using the methods described in the Contact Us section below. 

  • We will verify your request by asking you to send it from the email address associated with your account or requiring you to provide information necessary to verify your account. 

  • An authorized agent may submit a request on your behalf by contacting us using the methods described in the Contact Us section below. We may still require you to directly verify your identity and confirm that you provided the authorized agent permission to submit the request. 

 

8. Contact us 

If you have any questions or complaints about this Policy, please contact us. If you have any questions on the privacy policies of the Payment Processor, Stripe, please contact them directly. 

Appendix A: Cookie Policy 

This cookie policy describes how MyBiZSquare LLC (“MyBiZSquare”) uses “cookies” and other similar technologies, in connection with our Site and Services.  

1. What is a Cookie? 

Cookies are small text files that are stored in a computer's browser directory. They help site providers with things like understanding how people use a site, remembering a user's login details, and storing site preferences. 

2. Does MyBiZSquare use Cookies? 

Yes. We use cookies in accordance with our Privacy Policy to: 

  • ensure that our services function properly, 

  • detect and prevent fraud, 

  • understand how visitors use our site, and 

  • analyze and improve Services. 

3. Who sets cookies when I use MyBiZSquare’s Site? 

There are two main types of cookies that can be set: 

  • First party cookies: These cookies are placed and read by MyBiZSquare directly when you use our Services, 

  • Third party cookies: These cookies are not set by MyBiZSquare, but by other companies, like Google or Facebook, for site analytics purposes.  

4. How MyBiZSquare Uses Cookies 

Below is a description of the commonly used cookie types and the purposes that apply to them.  

Necessary Cookies 

Some cookies are essential to the operation of our site and services and make it usable and secure by enabling basic functions like page navigation and access to secure areas of the Site. We use those cookies in a number of different ways, including: 

  • Authentication. To remember your login state so you don't have to log in as you navigate through our site and dashboard. 

  • Fraud Prevention and Detection. Cookies and similar technologies that we deploy through our site help us learn things about computers and web browsers used to access the Services. This information helps us monitor and detect potentially harmful or illegal use of our Services. For example, in order to process subscription payments for our users, it is necessary for MyBiZSquare to collect information about the transaction and the user. To help secure these transactions and minimize fraud, we collect additional information through the use of cookies and other technologies in helping to identify bad actors and prevent them from making fraudulent transactions. 

  • Security. To protect user data from unauthorized access. 

  • Functionality. To keep our site and services working correctly, like showing you the right information for your selected location. 

Preference Cookies 

Preference cookies are used by MyBiZSquare to remember your preferences and to recognize you when you return to our Services. 

Analytics Cookies 

Analytics cookies help us understand how visitors interact with our services. We use those cookies in a number of different ways, including: 

  • Site Features and Services. To remember how you prefer to use our Services so that you don't have to reconfigure your settings each time you log into your account. 

  • Analyze and Improve Our Services. To make our Site and Services work better for You. Cookies help us understand how people reach our Site and our users' sites. They give us insights into improvements or enhancements we need to make to our Site and Services. 

5. Can I opt out? 

Yes. Your web browser may allow you to manage your cookie preferences, including deleting and disabling MyBiZSquare cookies. You can take a look at the help section of your web browser or follow the links below to understand your options. If you choose to disable cookies, some features of our site or services may not operate as intended. 

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